If you're here, you probably wear many hats—coach, trainer, facilitator, psychologist, entrepreneur, admin, and, on occasion, reluctant tech troubleshooter. This is your monthly, semi-comprehensive guide to using tech in your coaching practice, minus the overwhelming jargon.

My goal is to help you discover and implement tools that make your coaching practice smoother, smarter, and more efficient.

To my surprise (and delight!), this little newsletter experiment has taken off. If you’ve found it useful, consider forwarding it to another smart coach who’d appreciate a little tech sanity.

Ready to dive in? Let’s go. 🚀

Pressed for time? Skip straight to Section 4 for this month’s quick win.

What's in July edition?

1️⃣ Tech Stack Spotlight – A deep dive into one essential tool, why it’s useful, and how to get the most out of it (without needing a manual or a degrees in tech).

2️⃣ Workflow Hacks – Small systems and shortcuts that save time, cut down admin, and help you run your practice like a pro; even if you’re still solo.

3️⃣ Ask Siri (No, Not That One) 😉 – A reader asks, I answer with zero fluff, and just enough nerd.

4️⃣ The Recharge Zone - One quick win to reduce friction, protect your energy, or make your day 10% smoother.

5️⃣ Totally Useless, But Kinda Cool – A fun, unexpected fact or discovery, quirky tech Easter eggs, bizarre history, obsolete gadgets, or weird Wikipedia rabbit holes. Because delight is productive, too.

1️⃣ Tech Stack Spotlight

“The Last Time You Forgot a Password”

A coach’s guide to getting your digital house in order—minus the overwhelm.

👀 Sound familiar?

“Wait, didn’t I log in with Google last time?”
“Ugh, Chrome was supposed to save this…”
“Never mind. I’ll reset it again. 🙄”

If that’s you—you’re not alone.

🧩 The Problem (and why your browser isn’t enough)

As a coach, you probably juggle:

Business tools (Zoom, Stripe, Notion, ConvertKit)
Client access (Google Drive, private course platforms)
Personal accounts (banking, health apps, subscriptions)
A team or freelancers who need shared logins
New tools every few months as your tech stack evolves

That’s too many logins to track. And most of us default to:

Chrome Password Manager
iCloud Keychain (Safari)
Google Passwords on Android

They’re convenient but also limited.

🙅‍♀️ What browser-based tools don’t offer:

Secure password sharing with collaborators
Alerts if a password is weak, reused, or breached
Organisation by project or client
Access logs and controls for teams
Cross-browser/device sync
Business-grade backup & recovery

Spotlight: 🔐 Meet: 1Password

Your digital vault, bouncer, and assistant—designed for actual humans.

✅ What it does:

Saves all your logins securely
Generates strong passwords—no thinking required
Autofills logins in any browser, on any device
Organises logins into vaults (like folders)
Shares access without revealing the actual password
Alerts you to weak or compromised credentials

🧧 Coach-Specific Use Cases

1. Delegate without the drama
Share your Zoom or ConvertKit login with freelancers using a shared vault. No more email chains. No more sticky notes.

2. Client project clarity
Store client tools (Thinkific, Notion, etc.) in separate vaults. One vault per client = clean and organized.

3. Separate business from personal
Set up vaults like “Coaching Biz,” “Personal Life,” and “Money Stuff.” No more digging through 200 saved logins.

4. Access anywhere—even offline
Whether you’re coaching from your phone, laptop, or at a slow-wifi retreat, your logins go with you.

💡 Siri’s Note

I used to get by with Chrome and iCloud Passwords. But once I started working with freelancers and juggling tools across devices, I hit their limits: no real sharing, no organisation, and no oversight.

1Password changed that. Suddenly, things felt… manageable. Secure. Structured. Like I actually knew where stuff was.

Now that my setup is 100% Apple (iPhone, iMac, MacBook, iPad), and the native Passwords app has levelled up, I’ve shifted back for now.

But if you're working cross-platform, sharing logins, or just want to stop wasting time resetting passwords, 1Password is a game-changer.

Try it for a week. You’ll feel the difference.

🧠 Pro Tip:

Already have a VA (Virtual Assistant) or OBM (Online Business Manager) managing things? Set up separate vaults by role or responsibility—so your OBM only sees ops tools, and your content editor only sees what they need. Cleaner handoffs, tighter security. ✨

2️⃣ Tech Workflow Hacks

Colour-Coded Time Blocks That Actually Work

Here’s a subtle shift that’s made a big impact on how I work—and how calm my calendar feels.

I organize my week into color-coded time blocks, each tied to a specific type of work and a distinct kind of focus. Instead of jumping between tasks randomly, I now group them by energy and function. When I glance at my calendar, I immediately know what kind of mental gear I need to be in.

🟦 Dark Blue = CEO Time
(Strategy, long-range thinking, product development—deep work with no interruptions.)
🟨 Yellow = Admin & Social Media
(Emails, systems, invoicing, scheduling—plus content planning and posts that need a lighter lift.)
🟥 Red = Writing & Content
(Newsletters, frameworks, offers—anything that needs flow, voice, and focus.)
🟩 Green = Client Work
(Coaching calls, session prep, follow-ups—high presence, high connection.)

These blocks act as visual anchors. Instead of wondering “what should I tackle next?”, I stay in one context and work with more clarity and flow. It’s a low-effort system that reduces mental load and honestly, it makes my calendar a nicer place to hang out in.

🧠 Pro Tip:
If you work with a VA or collaborators, share the color code. It helps them understand when you’re in Teal mode (on calls) vs. Deep Blue mode (not the time to drop new tasks in Slack).

3️⃣ Ask Siri (No, Not That One) 😉

Got a tech, productivity, or business struggle you’re tackling?

Hit reply and ask away—no tech wizardry required. I’ll help you find something that works without adding more to your plate. 😉

A Reader Question Answered!

“I finish a coaching session feeling great… but then remember I haven’t sent the notes, updated the tracker, or confirmed the next session. It piles up fast. How do you manage post-session admin without dropping the ball or spending your whole evening on it?” — Tired But Trying, Pune

Siri Answers:

Ah yes—the post-session swirl.

The session ends. You’re still reflecting on your client’s insight, and suddenly

💥 Did I hit record?
💥 Did I write up the key takeaways?
💥 Did we confirm the next session?
💥 Where’s the invoice draft again?

It’s a lot. And it keeps coming back unless you have a default rhythm.

What’s helped me is creating a simple Post-Session Flow, a short checklist I run through either right after each session or in a batch at the end of the day if I’m stacked.

Here’s what’s on mine:

✅ Jot down 2–3 bullet-point takeaways
✅ Update my session tracker in Google Sheets (yes, for that future MCC application)
✅ Send any promised resources or notes
✅ Share booking link for the next session (if not already scheduled)
✅ Add follow-up tasks to my to-do list

Some days I breeze through.

Others, I do the quick-and-dirty version. But the rhythm helps. A lot.

🎯 Pro Tip for established coaches:
Create a dedicated section in your to-do app just for “Client Follow-ups.” It keeps post-session action items visible and out of your general task chaos: no more sticky notes or mental tabs.

Start small. Stay consistent.
It’s admin that protects your magic, not admin that steals your time.

4️⃣ The Recharge Zone

One quick win to reduce friction, protect your energy, or make your day 10% smoother.

💼 Your LinkedIn Profile Called. It Wants a Calm Glow-Up

Even if you’re not posting regularly, your LinkedIn profile is quietly working behind the scenes: building trust, offering social proof, and nudging future clients closer to booking with you.

But let’s be real: updating it often lands somewhere between “clear inbox” and “start yoga again” on the priority list.

Here’s your shortcut:

👉 Download LinkedIn Profile Audit Mini Checklist

🎯 Pro Tip for established coaches

Use the checklist quarterly. Add a recurring calendar reminder so your profile stays sharp even when your content strategy is on pause. Treat it like brushing your teeth—just for your business face.

4️⃣ Totally Useless, But Kinda Cool

🐼 Panda Cam (Yes, that one from Madam Secretary)

Live Pandas Doing Nothing—and Everything

Visit the Smithsonian’s Panda Cam to watch real pandas loll around in adorable, slow-motion chaos.

This is the exact cam featured in Madam Secretary as the Secretary of State’s go-to stress buster. And yes, it lives up to the hype. 🐾🍃

💡 Enjoyed This Edition? Share the Love and Unlock Cool Perks!

If you’re finding value in Not a Tech Wizard, Just a Coach, why not share it with others? Here's how you can unlock some sweet rewards by referring fellow coaches or tech enthusiasts to join our community:

1 Referral – A Mystery Box Gift! 🎁
3 Referrals – Get my 45-Point LinkedIn Profile Audit Checklist to take your profile from “meh” to magnet. Perfect for coaches who want more visibility (without writing daily content).

Simply forward this email or share the link below on your LinkedIn, Instagram, WhatsApp groups, status pages, or anywhere else you hang out online. The more you share, the bigger the rewards! 🎉

👉 Here’s Your Unique Referral Link – Start earning rewards!

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Thank you for helping make this journey even more fun! 🙌

That’s a Wrap! 🚀

Thanks for reading this edition of Not a Tech Wizard, Just a Coach. I hope it made your techy to-do list feel a little lighter (and maybe even fun?).

Got a tech tangle or workflow snag you want untangled?

Hit reply and tell me—I might feature it in the next edition.

Until next time, happy coaching (and tinkering with tech)! 💻✨

Siri 🌀🌱

I've been thinking of running a 21-day pop-up newsletter for certified coaches who feel mentally overloaded trying to launch their business.

Tiny daily systems. One next step at a time.
For coaches who are ready to stop stalling and start building — without the stress.

👉Click here if that's something you'd read

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Shirisha Nagendran

🌀🌱Welcome to the July Edition of Not a Tech Wizard, Just a Coach